Field notes from companies running real money on-chain — accounting playbooks, payout patterns, tax & audit guides. Curated by the VaultNow team.
VaultNow runs the books for crypto-native teams.
Try free
Learn what USDT payments are, how they work for businesses, and why stablecoins are replacing wire transfers for B2B transactions in 2026.
A day-by-day month end close process: who owns each step, which cutoffs decide the period, the four accruals you always need, and where the close stalls.
The accounts payable process step by step: intake, coding, three way matching, invoice approval workflow, the payment run, and where each stage fails.
What treasury management means, what banks sell under that name, and the six things the function actually does, from the daily cash position to working capital.
The transfer is the cheapest leg of three, and the off-ramp is the one nobody publishes a number for. World Bank cost data, corridor rules for five countries, where money transmission starts, and what Regulation E does not cover.
Crypto spend is three different things merged into one account. Splitting them, the accountable plan test, what substantiation actually requires, gas as its own category, and a nine-point policy written as decisions.
What finality actually costs you: the UCC protections that disappear, what the recipient legally receives, VAT invoicing that survives an inspection, where the GENIUS Act has got to, and six clauses worth writing.
Minimums, schedules and lock windows for seven networks, taken from their own help pages. Plus reversals and clawbacks, 1099-NEC against 1099-K, foreign publishers, self-billing and FTC disclosure.
Ten ways a batch payout fails, three of them unrecoverable and all created before broadcast. Pre-flight checks, dated fee math, approval roles and the reporting that travels with the run.
Wallet exports and ledgers share almost no common identifier. Nine break types, the identifiers that actually match, rate policy, gas, batch payouts and a month-end sequence that finishes.
Send a wire and correspondent banks screen the beneficiary for you. Send USDT from your own wallet and nobody does. What address screening actually checks, what OFAC strict liability costs, and the decision tree for when a screen comes back bad.